Business Operations Manager

Are you ready to lead, make decisions, and execute in a fast-paced, high-growth startup environment? We’re looking for a proactive and resourceful Business Operations Manager to own and streamline all aspects of our finances, business operations, recruiting, systems, and more. You’ll be instrumental in creating processes that scale and help drive the company forward.

The SnapMagic company's existing platform (previously known as SnapEDA) is the leading library tool for electrical engineers, helping 1.8 million engineers each year design products like drones, electric cars, and satellites 10x faster. Now we are building Copilot, built on a proprietary dataset of over 10 million components, schematic symbols, and footprints created by SnapMagic.

As the Business Operations Manager at SnapMagic, you'll be working on both high-level strategy and granular tactics, and making a huge impact. This position is a good fit for those interested in learning how great companies scale, seeing how multiple parts of an organization interact, and taking swift action to drive improvements and results across the organization.

What You’ll Be Doing

• Finances:

  • Manage monthly financial flux, payroll, forecasts, expense management, and budgeting.

  • Handle compliance, Stripe, and action the Aging Report.

• Recruiting:

  • Own the recruiting process end-to-end, including sourcing, candidate marketing, posting JDs, and managing recruiters.

  • Run weekly recruiting metrics and strategy meetings.

  • Ensure smooth onboarding and training for new hires.

• Systems:

  • Implement and improve scalable processes across the organization.

  • Automate workflows and enhance efficiency with tools like QuickBooks, Stripe, HubSpot, and Google Sheets/Slides.

• Office Management:

  • Oversee mail processing, office cleanliness, and inventory management.

• General Business Operations:

  • Manage relationships with software vendors, insurance providers, and other operational needs.

• Experience:

  • At least 5-7+ years in an operational role, preferably in a fast-paced startup environment.

  • Hands-on recruiting experience, from sourcing to onboarding.

  • Proven track record of implementing automation for efficiency and scaling operations.

  • Strong proficiency with QuickBooks, Stripe, HubSpot, Google Sheets/Slides, and the ability to learn new tools quickly.

• Skills:

  • Exceptional organizational skills with an obsessive attention to detail.

  • Ability to juggle multiple projects, prioritize effectively, and meet tight deadlines.

  • Strong reasoning, analytical, and systems-thinking abilities.

  • Excellent verbal and written communication skills.

  • High standards of excellence in all work you produce and oversee.

• Mindset:

  • Self-motivated with a hunger to learn, grow, and make a massive impact.

  • Thrives in a results-oriented environment, making fast decisions and moving the ball forward.

  • Resourceful and instinctive problem-solver who can figure out unknowns with ease.

Additional Expectations

• Commitment: Available to work full-time in our Redwood City office at least 3 days a week.

• Hours: Willingness to work 50+ hours per week as part of a high-performing startup team.

If you’re ready to take ownership of business operations and help our startup scale to new heights, we’d love to hear from you!